Privacy Policy

DUBÉ LATREILLE AVOCATS INC. is an organization that values the protection of your privacy and personal information.

The purpose of this Privacy Policy is to inform you about our practices regarding the collection, use, disclosure, retention, and destruction of your personal information. It also informs you about your rights concerning your personal information.

During our activities, we collect, use, and process information for the purpose of providing our legal services.

Confidentiality is essential to us, as is the respect for professional secrecy to which we are bound. We adhere to the highest ethical standards when handling all information, especially regarding personal information.

By providing us with personal information (through our website, www.dubelatreille.ca , by email, in person, or by phone), you agree that it will be processed in accordance with the terms outlined in this policy, and you authorize DUBÉ LATREILLE AVOCATS INC. and its service providers to process your personal information for the purposes outlined below. It is therefore important to review it. If you disagree with any aspect of our policy, we ask that you refrain from providing your personal information.

Definition of Personal Information

Personal information refers to any information about individuals that allows them to be identified directly or indirectly. This includes, but is not limited to, name, home address, phone number, age, gender, marital or family status, identification number, financial information, educational level, etc.

1. Who are we?

DUBÉ LATREILLE AVOCATS INC. is a business law firm serving companies. Our firm is directly responsible for processing your personal information in accordance with applicable legislation and regulatory standards relevant to our profession.

2. What personal information do we collect?

We may collect and process various types of personal information while providing our services and conducting our activities, including:

• Contact details, such as name, postal address, email address, and phone number.
• Billing information and financial details, as well as information about the services we have provided to you.
• Information provided by our clients or on their behalf, which may include sensitive personal information when relevant.
• Identification data and other background verification data, such as a copy of a driver's license, proof of ownership, or information about the source of funds, necessary to comply with anti-money laundering laws.
• Recruitment-related information, such as your resume, education, professional background, and other relevant information for recruitment within DUBÉ LATREILLE AVOCATS INC.
• Any other personal information provided voluntarily.
• Information that may indirectly identify you: geographic location including location linked to your IP address, your interests and preferences including preferred official language, saved searches, device-related data (including device identifiers and operating system used), how you interact with our website, etc.

If you are a minor under the age of 14, please do not provide us with personal information without the express consent of a parent or guardian.

3. How do we collect your personal information?

We collect your personal information in several ways:

Directly from you :

• In the course of the legal services we provide to you.
• Through digital means (phone, email, fax, others).
• When you subscribe to our newsletter through our website www.dubelatreille.ca.
• When you make inquiries through our contact form on our website www.dubelatreille.ca.

Through third parties :

• To make an appointment with one of our lawyers: when you click on the 'Make an Appointment' button on the selected lawyer's profile you will be redirected to our website de www.calendly.com.
  This third party therefore collects personal information directly from you. It is your responsibility to review the privacy notice and terms of use applicable on this website when you register for an initial or follow-up consultation with one of our lawyers. However, we ensure that this third party complies with the provisions of the PIPEDA.

Through connection indicators in accordance with Article 10.

4. How do we use your personal information?

Your personal information will be used in accordance with applicable personal information protection legislation and the consent you have given.

We may use your personal information in the following circumstances and for the reasons indicated, in accordance with the framework defined above:

• To provide our legal services and related services, as well as to conduct our business in general, to administer and execute our services, including fulfilling our obligations arising from any agreement concluded between our clients and us.
• To respond to inquiries from visitors to our website www.dubelatreille.ca .
• For marketing and business development purposes – to provide details about new services, to receive our legal newsletter, and to receive invitations to conferences and events when someone has opted to receive such communications. You can withdraw your consent at any time.
• For recruitment purposes – to allow us to process job applications and assess whether an individual meets the requirements for a position they may apply for at DUBÉ LATREILLE AVOCATS INC.
• To meet and comply with legal, regulatory, or risk management obligations.
• To recover unpaid invoices owed to us and, if necessary, to engage debt collection agencies or take other legal measures.

5. With whom do we share personal information?

We may share your personal information, in addition to our authorized employees, with certain third parties, including the following:

• Third-party service providers and/or partners who help us establish, manage, and maintain our relationships with you and provide us with products and services. These third parties may have access to or process personal information as part of the services they provide to us. We limit the information we provide to these service providers to only what is reasonably necessary for them to perform their functions, and the written contracts we have with these service providers require them to take reasonable and lawful measures to ensure the confidentiality of this information.
• Government, regulatory, or law enforcement agencies when we are required to disclose such information or if we believe in good faith, such disclosure is necessary to comply with applicable laws.
• Our professional advisors, bankers, and auditors.
• The personal information you provide to us is never disclosed to other third parties than those identified above without your consent, except in cases of exceptions provided by law

6. How long do we retain personal information?

We will retain your personal information throughout the duration of the mandate and for the purposes for which this personal information was communicated to us, as well as for any authorized compatible or related purposes.

We will cease using your personal information once the purposes have been fulfilled. Under regulatory provisions, we must retain our clients' records for seven (7) years from the date of closure, subject to instructions to the contrary.

7. Where do we store personal information?

Your personal information is stored on our servers and/or those of our IT service provider located in Quebec. Nevertheless, your personal information may be disclosed to service providers whose facilities are located outside Quebec.

You therefore consent to the transfer of your personal information to countries or provinces other than your province of residence where personal information protection rules may be different.

However, we ensure that these providers offer adequate protection regarding generally recognized personal information protection principles by conducting a prior privacy impact assessment (analysis of security issues and applicable law) and having these providers sign a written agreement to this effect.

8. How do we protect personal information?

We recognize that information security is an integral part of the confidentiality of personal information.

We implement industry best practices to ensure the protection of personal information in accordance with applicable legislation.

To this end, we maintain appropriate and reasonable physical, technical, and procedural safeguards to protect your personal information against unauthorized access, use, modification, disclosure, and/or destruction, and against any other breach of such information protection that does not comply with applicable legislation.

Please note that no method of web transmission or electronic storage is 100% secure. DUBÉ LATREILLE AVOCATS INC. cannot ensure or guarantee the security of information you transmit to us electronically; you do so at your own risk.

DUBÉ LATREILLE AVOCATS INC. also cannot guarantee that such information will not be accessed, obtained, disclosed, modified, or destroyed because of a breach of our physical, technological, or administrative safeguards.

9. What rights does an individual have regarding their personal information?

9.1 Rights of access, rectification, and withdrawal of consent

To access your personal information, request a correction of your personal information, or withdraw your consent to the communication or use of your personal information, you must submit a written request to the Privacy Officer of DUBÉ LATREILLE AVOCATS INC. (contact details can be found at the end of this Policy).

The rectification request must be particularly precise and correctly identify you to allow DUBÉ LATREILLE AVOCATS INC. to adequately correct or complete the personal information deemed inaccurate or incomplete.

The withdrawal of consent requests will result in the termination of legal services by DUBÉ LATREILLE AVOCATS INC. for the benefit of the individual concerned.

9.2 Processing Requests

DUBÉ LATREILLE AVOCATS INC. will normally respond to requests for access, rectification, or withdrawal of consent within 30 days, in accordance with the time limits prescribed by the Act respecting the protection of personal information in the private sector.

All necessary assistance will be reasonably provided to individuals who wish to access or rectify their personal information, including clarifying what they are specifically seeking.

Depending on the amount of information requested in an access request, nominal fees may be reasonably charged to cover the costs incurred in responding to the request.

A written notification will be provided if DUBÉ LATREILLE AVOCATS INC. must refuse individual access to their personal information for legal, regulatory, or other reasons.

9.3 Your Recourse with the Commission for Access to Information

If you are not satisfied with how DUBE LATREILLE AVOCATS INC. has handled your request for access or correction of your personal information, particularly in the case of no response or an unsatisfactory response, you can submit a request for a review of the disagreement to the Commission d’accès à l’information.

To exercise any of these rights, please contact us in the manner indicated in the "How to Contact Us" section below.

10. How do we use cookies?

When you use our website, we may place a "cookie" on your computer. Cookies are small data files created by your web browser and placed on your computer. These cookies can serve various functions, including improving the performance of our website.

For more information about the cookies we use, please see our Policy on Cookies | Dubé Latreille Avocats which is part of this Privacy Policy.

11. How to contact us?

If you have any questions regarding this Privacy Policy or how we handle your personal information, or if you wish to exercise your rights, please contact our Personal Information Protection Officer by email or by mail at the following address:

DUBÉ LATREILLE AVOCATS INC.
c/o Person in charge of the protection of personal information
450-615, boulevard René Levesque Ouest
Montréal (Québec) Canada H3B 1P5
RPRP@dubelatreille.ca

12. How do we update our present Privacy Policy?

We may change the content of our website and the way we use cookies without notice and, accordingly, this Privacy Policy and our Policy on Cookies | Dubé Latreille Avocats may be updated at any time.

We thus invite you to consult both Policies on a regular basis in order to stay informed of the way in which we process personal information.

Last update : May 7, 2025.